EXECUTIVE BOARD MEETING

MINUTES OF September 10, 2001 

Board Members Present: Bruce Dubois, Jefri Donovan, Joel Watters, Chris Hoffman, Dick Nelson, Dan Jurdy, Jana Porter, Bob Dowding, Garron Smith, Sam Perlin, Jock McLaughlin, Craig Olson, Jan Woldseth, Jack Reynolds, John Wiley. 

Marilyn & Tom Doyle – Secretary 

Board Members Absent:   

1.      Introduction of Guests:  Jim Meyerhoff, WIAA, Bill Liley, Newport.

2.      June 6, 2001 Executive Board Minutes. Minutes were approved as written. 

3.      Financial Report:           Checking    $ 11,743.33                     
                                          Savings       $ 71,322.16

4.      Approval of Vouchers: Vouchers # 10983 through #11019 for a total of $ 11,197.75.  M/S/P to approve vouchers as written. 

5.      WIAA Executive Board Report: Craig Olson.  Report on summer meeting.
- Reviewed several possible tournament sites in Tri-Cities area.
- Heard an appeal from WISCA to allow community coaches to coach high school teams.  Anacortes was allowed a one year waiver for a dive coach, but no other exceptions were allowed.
- The board received a request from the Church Council to review mascots.  The WIAA passed this on to the state board.
- 16 officials were approved for state basketball
-EWU, SERA, Wenatchee, Pasco and Kennewick were approved for various tournament sites.
- A soccer summit will be held in December, a Title IX summit will be held in late November.  WIAA encourages members to participate in both.
- WIAA is waiting for the Seahawks to determine the field surface before discussing use of that site.
- The board required high school administrators to attend a Fall Workshop, but determined to handle the MS/JH in a different setting.
- No support for allowing 15 players to dress for basketball state games.
- Regional wrestling budgets will be increased to help run tournaments more effectively.
- The board will discuss qualification of more than 5 entrants to tourneys.
- The WIAA board is not driving the movement to 3 basketball officials.  Should enough leagues determine to use three person mechanics, then the state would move toward it.

6.      Sea-King District 2 Executive Board President Report:  Bruce Dubois

A.     WIAA – Jim Meyerhoff
- Jim is representing Mike Colbrese who was unavailable tonight.
- Jim handed out a list of amendments from last year’s rep assembly.  One results in a one-year classification cycle with counts going on again this fall.  Allocation for a one-year cycle and classification for the next two years will go on concurrently.
-Two years ago, the rep assembly reduced the number of teams required for state tournaments and this goes into effect this fall.
-Out of season rule.  The staff gets quite a number of phone calls about violations of this rule.  Generally, the staff calls the school in question to let them know about the call.  The WIAA staff has been involved in chasing down such information, but often finds that the member school, which made the accusation, is not willing to stand with the WIAA.  The staff is supporting the rules, but sometimes can’t get the results desired if no support exists.  The board may wish to discuss this down the line.
- Dates for reference – Winter Coalition is scheduled for January 14.  Spring Rep Assembly is April 26 at the Renton Holiday Inn.
- Ejection Report.  Jim included the latest version of the ejection report.  Schools with 5 or more ejections will receive letters as follow up.  Generally, the ejections are decreasing.  In Basketball, in particular, the emphasis on physical play resulted in a reduction of players and coaches ejected. 
- The Interscholastic magazine has changed.  Watch for it in the mail.  One article covers the coaches’ school, which was a great success this past summer with over 450 coaches involved.  The 6th annual school will be August 2, 3 in Yakima.
- Regional Coordinators will be working with us on the Coach’s standards program this fall.  All schools will be contacted if they are out of compliance or did not respond so the WIAA can see how they can help provide opportunities to meet the standards.  NFICEP trainers are already offering classes for coaches’ education.  Schools will be able to fill out this year’s forms on line.
- Over 27% of all schools in the state will have new ADs and/or Principals this year.  Over the last two years, we are over 60% turnover in the state.  Work needs to be done to help educate.  That is why the WIAA executive board mandated the Fall Workshop requirement.  The closest for our district is offered on October 4 at the WIAA office in Renton.  Please get your reservations in soon.
- Strategic Plan. The WIAA Board will proceed through a process with the Board and the District Secretaries developing a program for approval at the spring rep assembly.
- The Spalding Ball will be the official ball this year. 
- Official’s training is also going on and will continue with a follow up with the basketball officials this year.
- Tennis and Golf Rules Clinics are required beginning this year.  They will always be offered in the spring and will count toward next fall.
- The board has asked for input on the Length of Season Survey.  This is due Sep. 15.  Each league should be submitting a form.  It seems clear that overlap is a problem, but changing the season lengths would also be a problem.
- The music educator’s have asked for handbook adoption of a statement related to pep bands.  This will be discussed at the winter coalition.
- 17 students went to Indianapolis for a Leadership Training Seminar this past summer.  Our kids were the “cream of the crop”, the kids selected by this district were excellent.  The kids are working on a community service project in their home areas next week.  The WIAA is looking at participating again in this national program next summer.  We may add a local component as well.

B.     Violations

C.     Election of President Elect – moved to next month’s meeting.

D.     Approval of District Budget – The board reviewed a proposed budget.  The Kingco 4A would like to manage their own tournaments for next year as they did two years ago.  They would pay for the cost of all their tourneys and keep the revenues of their tourneys.  The district would retain ½ of the excess funds that 4A would receive this year to cover overhead costs of the district.  In future years, the district and 4A Kingco will have to negotiate the funds required from 4A to cover their share of costs.  Jef Donovan suggested coming back and discussing the retention of $40K in the annual budget.  The board approved the budget as presented.

E.      Appointments to WIAA Committees.  All District 2 positions are now filled.  Thanks to all who volunteered to serve on these committees.

F.      Executive Board Calendar was distributed

G.     Service Fees.  Marilyn will be sending out District 2 service fees bills and the WIAA travel money as a result of points at state tourneys.

H.     Distribution of Excess Fees.  Marilyn proposed a distribution of the excess funds in the amount of $43,000.  Each league will receive a share of these funds determined by school count size.  The board approved distribution as proposed.

I.        District Tournament Allocations.  Each league reported on teams participating in each sport this year.  Allocations will be made by the WIAA within the next couple of weeks.  The A and B leagues requested district input in soccer as to how to assign the district slots on the state soccer brackets.  The board voted to use the school numbers to determine entries to the tri-district tournament.

J.       Fall District Tournament Dates, Sites, Formats, Managers.  Bill Liley presented a proposed District 3A Volleyball Tournament Bracket.  It appears that the tourney will be 12 teams (7Metro, 5 Kingco).  Kingco coaches are in favor of pool play for the first round to be followed by a double elimination tourney.  The board discussed the philosophy of tournaments and the number of teams and matches to be played.  The board voted to approve a 12-team tournament and the proposed volleyball bracket.

K.     Committees – move to next month

L.      Annual Goals – move to next month

7.       Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

  1. Correspondence. Marilyn reviewed correspondence from a group promoting out of season participation in a basketball tournament.
  2. Web Site – www.wiaa.com/dist2/.

8.       Agenda Items for October 8, 2001 Executive Board Meeting, ESC Boardroom, 3:30pm.

  1. Review of 2000-2001 Annual Financial Report
  2. Review of Oct. 1st Enrollment Figures & State Tournament Allocations
  3. Site Selection for Football/Soccer
  4.  Fall Eligibility Report- Mike Ritch
  5. WIAA Insurance (L & I/Catastrophic)
  6. Committees
  7. Annual Goals
  8. Election of President Elect

9.      The Executive Board meeting was adjourned at 5:46 PM 

Respectfully Submitted,

Marilyn Doyle, Sea-King District Secretary