EXECUTIVE BOARD MEETING

MINUTES OF November 5, 2001

 

Board Members Present: Bruce Dubois, Jefri Donovan, Chris Hoffman, Dick Nelson, Dan Jurdy, Jana Porter, Bob Dowding, Garron Smith, Jock McLaughlin, Jan Woldseth, Craig Olson, Joel Watters, John Wiley

 

Marilyn & Tom Doyle – Secretary

 

Board Members Absent:  Jack Reynolds (excused), Sam Perlin

 

1.      Introduction of Guests:  Ron Rauch & Chandra Schmacher, CPAs Clark Nuber, Jan Truant

 

2.      October 8, 2001 Executive Board Minutes. Minutes were approved as written. 

3.      Financial Report:           Checking    $   3,516.62
                                         Savings       $ 30,397.89

4.      Approval of Vouchers: Vouchers # 11076 through #11104 for a total of $ 10,600.46.  M/S/P to approve vouchers as written.

 

5.      WIAA Executive Board Report: Craig Olson. 
- Craig reviewed the board’s discussions of classification and the WIAA budgets.  The expectation is that the budgets may be down.  Dance/Drill Committee presented proposals for changes in the annual invitational.  Proposals came in too late for this calendar year, so the board will continue to consider changes for next year. The board is also reviewing its annual goals and will set long-term strategies for the coming years.  The board sponsors a Title IX forum November 29.  Craig recommends that all consider attending this valuable forum.  There will be a soccer summit on December 3 in Renton.  The hope is that all can come together to focus on how to reduce our ejections from contests.  The board continues to discuss difficult issues like retention of officials

6.      Sea-King District 2 Executive Board President Report:  Bruce Dubois

  1. Review of 2000-2001 Annual Financial Report, Ron Rauch, Chandra Schumacher, CPAs – Clark Nuber.  Ron presented the Financial Report to the board.  The financial statement is one act of accountability, along with the transaction reports, which demonstrate support for the financial activities of the district.  Ron reviewed the revenues and expenses over the last four-year period.  Marilyn will pursue an evaluation of the process for the annual review.

  2. Coaches Standards Committee Report – Guest Jan Truant.  This year, coaching standards annual reports are required and compliance is mandated.  We are all learning how to interpret whether hours are valid for coaching hours. Call Jan or Jim Meyerhoff with questions about whether an activity/meeting can count for hours.  Forms will come out in May and can be filled out online prior to the end of June.  Schools out of compliance (80%) will have to file a plan for meeting standards.  Jan will contact new A.D.s and schools that did not return forms last spring.  Jan hopes to meet with new A.D.s at League meetings where she will be presenting information about the coaches’ standards.  Jan has a list of NFICEP Instructors who would be available for offering class opportunities.

  3. Violations were reported and league actions approved.

  4. Review of Oct. 1st Enrollment Figures: – Not many schools in District 2 appear to be changing classifications.  The numbers will not be in and finalized until January.

  5. Winter District Tournament Dates, Sites & Managers:  We are looking for managers and host sites for winter tournaments.  Please let Marilyn or Tom, (425-646-1584) know what your school would like to host.

  6. Proposed Amendments for Rep. Assembly – Amendments due to the WIAA by Dec. 1.

  7. Excess Funds Distribution – Jef Donovan – Jef discussed the distribution of excess funds. Our current Constitution mandates that $40,000 remain in the Sea-King account as a carryover amount each year.  The Kingco League would like this amount reduced to $20,000, with the extra $20,000 being distributed to the schools retroactively to last season.  The leagues need to discuss their positions on the funds.

  8. Emerald City Sportsmanship Request – John Wiley.  The Emerald City requested and received $1000 from the District to fund sportsmanship projects undertaken by their league.

I.         24 Team Football Playoff for 4A – Kingco 4A needs to discuss their interest in a proposed playoff with the teams of western Washington.

7.       Sea-King District 2 Executive Secretary Report: Tom & Marilyn Doyle

  1. Web Site – www.wiaa.com/dist2/.

8.       Agenda Items for December 10, 2001 Exec. Board Meeting, ESC Boardroom, 3:30pm.

  1. Fall District Tournament/Play-Off Financial Report

  2. Nominations for Sea-King District 2 Athletic Director of the Year

  3. Proposed Amendments for Rep. Assembly

  4. Excess Funds Distribution
     

9.      The Executive Board meeting was adjourned at 5:46 PM