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Publications > ASB Fund Guidelines > ASB Funds Tip Sheet

Guidelines for School Administrators, Activity Advisers and Student Body Officers

GENERAL DEFINITIONS
COMMON ISSUES FROM AUDITS
GENERAL CONCEPTS ON THE USE OF ASB FUNDS
GUIDELINES FOR FUNDRAISING
ASB FUNDS TIP SHEET
COMMON ASB QUESTIONS


Guidelines for Parent Groups/Booster Clubs

PARENT SUPPORT GROUP OVERVIEW & CHECKLIST
RESOURCES FOR PARENT SUPPORT GROUPS
IRS OVERVIEW:  FORMING A NON-PROFIT
PARENT GROUP OR ASB ACTIVITY?


Contact

SUSAN FORTIN
Washington Association of Student Councils Director

2142 CISPUS ROAD
RANDLE, WA 98377-9305
(360) 497- 7131
Fax (360) 497-7132


ASB Funds Tip Sheet


Do

  • Double check the rules about raffles
  • Use the budget process to teach good accounting principles
  • Carry an inventory of Student Body supplies and equipment including athletic supplies
  • Remember that ownership of all ASB purchases technically belongs to the district
  • Get student approval for all Student Body purchases
  • Know that trophies and other awards can be purchased with Student Body funds
  • Remember that funds received as an honorarium for a school group (choir, band, debate) must be deposited as ASB funds
  • Check your district policy regarding formal purchase orders requirements for Student Body expenditures
  • Know that School District funds and ASB monies can share the expenses for student projects or activities
  • Keep accurate records, Ask questions frequently
  • Attend a WASBO (Washington Association of School Business Officials) workshop

Do Not

  • Issue complimentary tickets for athletic events or other Student Body activities
  • Deposit money in separate savings or checking accounts at a local bank
  • Use ASB monies to send flowers to a person in the hospital
  • Assume that sending student delegates to state or national conventions or other trips cannot be paid in part by Student Body funds
  • Make major purchases without referring to the state bid law
  • Accept citizen or group donations to the Student Body for scholarships without School Board approval
  • Use Student Body funds to pay for students to attend summer athletic camps without checking WIAA rules
  • Forget that a Principal/Advisor can overrule a student authorized purchase
  • Hold a fund raiser for a scholarship fund without double checking with your business office
  • Pay for services with cash

Check

  • School district policies in place for ASB funds
  • Students and staff involved in preparing ASB budget
  • ASB budget submitted and approved by school district directors
  • ASB fund raising activities (types) are submitted and approved by the School Board
  • Procedures are established to have all collected funds be deposited intact
  • That all disbursements have student approval
  • ASB records are maintained for at least six years
  • Separate records are maintained for each school in a multi-school district
  • The State bid law is observed

Questions
Check with your business office or:

  • WASBO - (206) 368-4706
  • Gambling Commission - (360) 438-7654
  • Washington State Auditor's Office - (360) 586-4692
  • AWSP - (360) 357-7951
  • WIAA - (425) 746-7102

Washington Interscholastic Activities Association  |   435 Main Ave S   |  Renton, WA 98057  |  (425) 687-8585  |  © 2019
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